Students who are expecting to graduate in August 2022 are requested to submit the clearance form as follows:

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Students who are expecting to graduate in August 2022 are requested to submit the clearance form as follows:

운영자
Date 2022.06.02
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Students who are expecting to graduate in August 2022 are requested to submit the clearance form as follows:

□ Applicability : Undergraduate, master’s and doctoral students who are expecting to graduate in August 2022(including dual-degree students)

□ How to submit : KAIST Portal log-in → Academic Systems → Graduation management system →
Clearance form

□ Deadline for submission : July 15(Fri), 2022
※ Within the deadline listed above, all processes ranging from registration of the clearance form to obtaining the final approval from the department head should be completed.

□ Process to handle the clearance from : Completion of registration of the clearance form
(prospective graduate) → Approval by responsible administrative departments → Approval by
advisor → Approval by the department head

□ Instructions for completion of registration of the clearance form
1) Personal information(E-mail) : Please enter a non-KAIST e-mail address of the corresponding
student.
2) Career status after graduation : After choosing a career choice (employment, continuation of
studies, others), please enter all the applicable items.
3) Attendance in the commencement ceremony : Please check whether to attend the
commencement ceremony.

□ Precautions of Concerning Attendance in the Commencement Ceremony
1) Commencement Ceremony date isn’t decided yet. If it will be finalized, we will inform the
detailed information in KAIST portal system and your non-KAIST e-mail address.
2) Only students who have checked“attendance” in the clearance form“ are allowed to attend
the commencement ceremony.

□ Departments in charge of respective administrative items to be settled and processing
procedures

Classification	Responsible department	Contact/ staff-in-charge	Processing procedure
Dangerous goods	Safety and Security Team	Ext 2342 / Jang Wonyeong	.KAIST Dangerous Substances report Form Manual .Sccess to (https://safety.kaist.ac.kr) -연구실 안전관리 시스템 바로가기
Return of books	Academic Information Management Team	Ext 2225 / Ryu, Nuri (Seoul campus) Ext 1-3217 eun-hye Sim	Automatic approval if there is no book on loan/overdue fee ※If there is a book on loan/overdue fee, contact your campus library after return/payment
Laboratory notebook	Academic Information Development Team	Ext. 4473 / Nam-Hyang Jeon Ext. 4472	Interoperable with laboratory notebook
Vehicles	Safety & Security Team	Ext 8000 / Song Hee Kim (Seoul Campus) Ext1-3231 Seung-Gi Kim	Those who were issued a vehicle registration card are required to return the card to the Safety and Security Team first hand; the Safety and Security Team will grant approval after confirming return. Those who were not issued will be processed as approved by the Safety and Security Team.
Reserve Forces	Reserve Battalion	Ext 1421 / Yeong-Cheol Jin (Seoul Campus) Ext1-3231 Seung-Gi Kim	The Reserve Battalion will grant approval firsthand.
Clinic	Clinic	Ext. 0500 / eun-ae Lim	The Clinic will grant approval firsthand. (It takes about 1-2 days after registering the report.) ※ The Clinic will contact the students who have not paid fees individually.

※ With regard to submission of laboratory notebook, Please refer to the following.

1. Who to submit : Researchers participating National R&D Projects
2. How to submit
※ Refer to manual before inquiry
: Please refer to the ELN FAQ ‘User Manual for Electronic Laboratory Notebook System’
1) Written Laboratory Notebook
A) KAIST Portal→ⓐElectronic Laboratory Notebook (ELN)→ⓑWrite laboratory notebooks→
ⓒSelect the project→ⓓSelect the folder with your name→ⓔAdd a laboratory notebook→
ⓕApproval of the research director(ex. professor)→ⓖLaboratory notebook number will be
automatically assigned (Write the assigned number on the cover of the notebook)→
ⓗRegister the cover image→ⓘSubmit & hand over written laboratory notebooks→
ⓙApproval of research director→ⓚIn case of submission, submit to the ELN
department(Academic Information Development Team)
·Submitting and handing over a written laboratory notebook can be done after registering (scanning) the cover image of the written laboratory notebook.
·In case of transfer, the recipient keeps it in the laboratory: the recipient must be a researcher participating in the project, and if a researcher needs to be designated, the research director must add a read authority to the researcher.
B) Location of the managing dept. : Academic Information Development Team (L204) on
the 2nd floor of Academic Cultural Center Library(E9)
2) Electronic Laboratory Notebook
◦KAIST Portal→ⓐElectronic Laboratory Notebook(ELN)→ⓑWrite Electronic Laboratory
Notebook→ⓒSelect the project→ⓓSelect the folder with your name→ⓔUpload electronic
laboratory notebooks→ⓕApply Time-stamp authentication
·The electronic laboratory notebook includes all electronic files created during the research project, including research data.
·Time-stamp certification is optional, but in the case of important research such as patent-related, Time-stamp certification must be obtained. In this case, approval by a research director is necessary.

3. How to check the settlement result
KAIST Portal→Electronic Laboratory Notebook(ELN)→Settlement→Click update button

4. Inquiry: Academic Information Development Team T.4473, T.4472

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